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Oct 01,  · Created by Brian Munger, last modified on Oct 01, It is possible to join multiple meetings simultaneously from the Zoom client if there is a specific reason to do so. This feature allows participants to participate in or monitor multiple meetings at the same time. When you try to go to a different meeting from your Zoom free account, it prompts you to leave the meeting you’re currently on and join the new one instead. However, if your company on school/college has access to the Zoom Business or Education license, you would be able to join multiple meetings at the same time, primarily through the intervention of your system . Aug 19,  · Concurrent means the same user hosting more than one meeting at the same time. Every user on your account can host their own meeting at the same time, but none of them can have two or more active meetings assigned to the same user at the same time unless they have the add-on license for concurrent meetings. If this has answered your question, please .


Use live captions in a Teams meeting – Can I schedule several online classes at once? Can I run 2 or more Zoom classes at the same time?


The problem kicked in sometime in November; I tried many things — to no avail. Would you have a suggestion what to do? Have you tried opening a ticket with Microsoft? Thank you for your article. I am a teacher new to using teams.

I have created a team and added my students. I have also scheduled a meeting for the future. I know they have all received an email invitation with the link to join the meeting. My question is when does that link become active? Is it possible for them to enter a meeting before me not desirable or do they have to wait for me? Can i force mute them, for example? Is it possible to remove a participant from a meeting? And finally, if I end the meeting, does it end it for everyone?

It talks about: — prevent attendees from muting each other — prevent attendees from kicking others out — control screen sharing for all attendees. You can configure the meeting options so the attendees will have to wait in the virtual lobby until you let them in.

Hi Nathan, More info for you… MIcrosoft is rolling out some new features you may be interested in. Thanks for this, very helpful. Is there a time limit on how long the links to the recordings will remain active? Looking at recording a training session that we will had to our wiki page but wondering if it will expire at some point?

Hi, thanks for the tips! QQ, do you know how long meeting recordings are kept in the Meeting Chat? Hi Lia, Assuming you do not have a retention policy on your Teams chats, as far as I know you will see the meeting recording forever. It is stored in Microsoft Stream behind the scenes.

Hi, is it possible to schedule Microsoft Teams meeting for a group of people without having to participate in the meeting? They can even record the meeting if required. HI Joanne my organisation has subscribed to Teams and we will be using it for virtual fostering panel meetings. My question for yois relates to whether it is possible to ensure that of the 4 persons maximum on the screen, that one or two of them can remain on screen at all times, regardless of whether they speak or not?

We will require foster carers to be seen on screen at all times by all other panel members live on Teams. Can you advise? Hi Joanne, thanks for the really helpful info. Question: how do i export an meeting attendance list from MS Teams? Hi Washington, It is not currently possible. The context being I am looking at doing a project kick-off session with a larger group incl external guests , post which simultaneous break-outs of smaller teams on MS Teams.

Hi jj, By all means you can do this!! The meeting can start without the organizer joining. My recommendation? Set up some test meetings in advance to work out the kinks and get all your questions answered! Hi, I want to know if there is any option to stop recording. Rather pressing suspend all the time is there is option to banned recording for the session. This can be set for the entire tenant or for select users. I am Vishnu I am a student I am getting a problem that everyone has the access to kick out anyone from the teams so I want the solution of this problem so that no one can kick out and everyone can study in teams properly without creating any indiscipline.

Hi Vishnu, It sounds like everyone in your Team is an Owner which would allow them to remove anyone else from the Team. THere should only be a select few identified as an Owner and everyone else should be a member. Hi there — does Microsoft teams automatically store your video calls or do you have press record at the start of each meeting? Hi, as of April … in a Microsoft Teams meeting you have to remember to start the recording.

Can i use Snapchat or any other app during the meeting is going on the Microsoft Teams? Will the organizer know about or Participants i the meeting?

Hi Sakshi, apparently yes! Hello, I want to get the active session detail in history log to be export in excel , How can i get. Hey Joanne Klein, There is a way of showing profile pictures on teams meetings instead of showing initials only? Hi Joanne -Great advice as always.

If you add a document in a teams meeting invite, where is the document stored? OneDrive or SharePoint? Is it subjected to any of the Teams retention policies. If so, Chat? Did I miss it? Where does the file get stored if is shared a document via a meeting chat?

I work at a school. We adopted O last summer and are using Teams extensively for class meetings. Any help would be useful. I have access to the Teams Admin console and am a Global Admin as well. Hi Sue, did you record the meeting? Anything in there helpful? Hi Joanne, The session was recorded and in the end, the teacher was able to figure out what was happening student was logged in twice on separate devices with separate profile photos, as can happen with the installed version of Teams.

I was just asking where one could find a log of who was speaking. The software has to know, since it constantly brings forward the speaker. I just have to keep reeling in certain privileges depending upon the age group.

I know you can search in there, not sure if you can export it, never tried. Does that help? Would you be able to let me know how I can send out one invite to multiple recipients via separate meeting invites — I am holding several board meetings and there will be different attendees throughout the day and therefore separate invites.

Any guidance would be great. Could someone kindly assist me. I used Teams yesterday for my first virtual class. At the begining of the class I could see and hear the participant with her laptop. She was still able to see me, see my PPP and hear me but I could not see her. Any ideas? Is ther any other way to play an embeded video from youtube that is part of a PPP besides sharing it via desktop and viewing the PPP in the edit mode?

I know I need to share the audio when I do screen share. I have looked on line for the answer; this is the only way that I am able to share a PPP and have control of the video at the same tiem. I did a trial run with 2 other laptops. I shared my desktop to veiw the PPP one laptop had a very crisp view of the PP the other laptop view was very blurry. Any idea why and how to fix? I am supposed to be a presenter in a live meeting. The invite says presenter. I am an external invitee.

However, I only connect as an attendee. I can see them but they cannot see or hear me. Hi Joan, they should have given you a special presenter link.

Can an external attendee share a document on screen to the rest of the attendees? For instance, I want to hold a sales meeting with both internal and external attendees. Some of the external attendees will give a 5 or 10 minute presentation that might include a PPT or other documents… will they be able to act as a presenter to share these documents to the group? Or will I need to share those documents on my end as the organizer as they speak to the group?

Thank you for your help! If you forget to exit a video call using the red button, but close the app, a call seems to continue small icon on mobile phone home screen. It may be different on a mobile phone though. Great Post. I need to schedule meetings for the same external participants multiple times at different timings. Is there a way to do this without me creating and adding the participants every time? Hi, I was invited to a Microsoft Teams video call which I joined as an external participant.

Call ended after 15 minutes and I proceeded to make a WhatsApp call. Once I ended this call I noticed a call screen that had Microsoft Teams Audio call on it not seen it before and it looked as though I was dialled into a call about the same length of time had passed since my Microsoft Teams call started. I pressed the end call button and then the screen disappeared. Is this just a blip. Could any WhatsApp audio be heard on the Teams call that seemed to still be running?

I suggest putting this question on the Microsoft Tech community in the Teams group, there is a wide audience there and someone may be able to assist you.

Other times, those late arrivers cannot see the chat posts. Why is that? You will have a much broader reach for the question. Hi Joanne, thanks for the great explanation very helpful. I have the following Problem. In the Meetings I hold with Teams sometimes several people internal and external just dial in with their regular phones.

As a moderator I see on the side the participants and who is talking. Unfortunately when the people dial in with their phone I just see a number and not a name. So I was wondering if there is any chance to change a number to a name? Do you have a solution for that? Thanks in advance and Regards Verena. My company is holding a remote meeting with internal and external users. Some of the external users are new to teams and new to remote meetings in general.

Or will that not work? I had forgotten to leave a Microsoft team meeting with one other person. It was a video meeting and I attended by clicking a link in outlook from my calendar which states join Microsoft teams meeting.

I have added participant to the ongoing call from our team and he started recording our call, I removed him after I got clarifications from the participant. I have continued the same call with others on different points but later realized call is getting recorded and full recording was shared in the group after the call is over.

Now the question — Is this full recording available to the participants joined and dropped in between the call, Or only part of it is available for them for the time they are in the call. Please clarify. Thanks in advance. I set up meetings for other people and they are usually at the same time, but different groups. Is there a way when hosting a Stream event to hide the participants on the screen from others, it is distracting when showing a slide presentation.

Just had my first Teams group meeting. A bit disappointing. Only 4 people can be seen? It should be there. Background noise seemed to be picked up which was distracting. On the other hand the sound was patchy. We have been using Zoom, even WEbex without these hindrances.

Such a shame to have not got this right. While we have Teams as part of our , we are now going to shell out extra for a Zoom account because it is so much better and easier. Hi Colin, I have 9 people visible on my tenant. I should have clarified. I was using my phone.

On Zoom you can scroll through all participants, another option is to see just the speaker. Overall more user friendly. I cannot believe MS had not properly researched what users need and want. Too late to catch up and capture the market. During our class meeting on Teams yesterday students were getting kicked out repeated with a message saying someone removed them from the meeting.

This is most likely students doing. Is there a setting that can disable this capability? I believe so. Check the meeting options and there are some settings in there to control a few things like that. This topic was really wonderfull and informative i can use this information among meeting tool-of-choice in Office today is Microsoft Teams — a fantastic tool to enhance the meeting experience in several ways.

Is this function not enabled all of the time? It should be enabled all the time when your start the meeting. Is there any way to see which student was talking out while you are in share mode.. A log or something? I scrolled the participants looking for the lavender circle ofc.. Hi Maria, I just highlight the text… right-mouse click and a copy command comes up. Paste it wherever you want after that. Thank you for this tutorial.

There is an IT guy that I asked and he said the organizer was supposed to unmute me from their side. Please ask this question on the Microsoft Tech Community in the Teams space… someone there will likely know. This site uses Akismet to reduce spam. Learn how your comment data is processed.

Skip to content Twitter LinkedIn Email. March 4, Joanne Klein SharePoint comments. External Attendee 3: Anyone with a phone to dial in and join You can also have a dial-in conference option so attendees can join the Microsoft Teams meeting from any device, anywhere.

Blurring your Background If you work in a busy or open cubicle environment, this is a useful feature for meeting and video calls. Sharing Content with other Attendees If you want to share any content during the meeting your desktop, a presentation, a document, etc. To stop sharing, click the Stop sharing icon: Good to know… In the Teams client application, both desktop sharing and application sharing is available. If you share your desktop, your entire screen will be displayed.

If you share one of your open applications e. PowerPoint, Word , it will be the only one displayed. If you join via a web browser, the sharing options available to you will vary depending on the browser being used. Thanks for reading! Like this: Like Loading Thank you very much Loading Can you record a video for publication without it being a meeting?

Hi, I had the same problem as Jenn Cole above. Hi John, i just asked on Twitter and apparently yes you can!! Thanks Joanne, the MS page is open to a lot of interpretation! By nothing scheduled you mean I think scheduled via the MS Teams scheduling facility.

Joanne Loading Lateef Zameer Loading Hello, Pin the teacher only! Hi, How to set a expiration time and date for a meeting request on Teams app Loading Could you please help Loading Thanks Loading If I a on phone call, can I stay on the phone but still open up and use other apps? Yes you can, the call may be minimized in a window however the call will continue.

Any way to swap who is showing on the 4 screens, if we have more than 4 members in the meeting? Thanks again. Thanks, BA Loading Will check with support as well. Hi, Thanks for the article. Try and let us know! Is there a time limit on length of recording? Many thanks! Hope this was helpful. Thanks so much for your help! Hi Nathan, Happy to help. Hi Thanks for this, very helpful. I read 4 people can share video…. No, only 1 person can share their video at 1 point in time.

How do I stop the voice from telling me every time I mute and unmute my microphone??? Hi Fabio, there is no way that i know of to do this. Including a link? Thanks for any help you can offer with finding the log for speech not chat! Sue Loading Hi Joanne Would you be able to let me know how I can send out one invite to multiple recipients via separate meeting invites — I am holding several board meetings and there will be different attendees throughout the day and therefore separate invites.

This feature is often used to spotlight a keynote speaker or panel discussion. It helps to make someone a co-host and have them control spotlighting. Note: Your Zoom desktop application must be updated to version 5. Learn how to update your Zoom application here. Instruct attendees to ask questions in the chat, with all questions directed to the host only. Also, for meeting security, the chat can be used inappropriately by unwanted attendees to display foul and disrespectful language that would be visible to everyone.

This is more appropriate for a publicly accessible meeting, however it is always relevant. How : Click on Chat in the Zoom toolbar, click the three dots Note: Co-Hosts cannot see the chat messages, only the Host of the meeting can. Utilize Zoom’s live transcription feature to provide basic captioning to your participants. Learn how to use this feature here. Note that these captions are not ADA compliant. In your account profile login to scu. During the meeting, you should change these settings to provide better control over the participants.

Note that some of these can only be set during a meeting. When clicking Mute All, viewable when the Manage Participants button is clicked in the Zoom toolbar, you can Mute all participants that are in the session and that will join the session at some point. Next Steps: the Co-Hosts can unmute themselves after this step and all Hosts can unmute any participants that they would like to permit to speak in the meeting. This prevents participants from sharing their screen at any time during the meeting.

Only Hosts and Co-Hosts can share when this is enabled. This also prevents unwanted attendees from sharing inappropriate content. TIP: do not enable screen sharing for participants if you have a public event. If someone needs to screen share, promote them to Co-Host so they can share, then demote them to participant when they are done.

Enabling Screen Share for Participants opens the door to permit sharing, which is uncontrolled. This is a dual purpose setting. For meeting security, the chat can be used inappropriately by unwanted attendees to display foul and disrespectful language that would be visible to everyone.

Zoom meeting contorls can restrict participants from turning on their video. If video from participants needs to be managed, here are recommendations:. For large meetings, this can be a challenge, you can also try the following:. A Zoom webinar license may not be available, but there are ways to setup and control your Zoom meeting similarly to a Zoom webinar.

There are ways to manage your Zoom meeting like a webinar while also providing better security for your meeting. Managing a Zoom meeting differs from a Zoom webinar in two key areas. With the limit of participants, Zoom meetings can use the custom live streaming option to expand to a larger audience, albeit as a one-way stream. Follow the instructions below to stream via custom live streaming service. Reach out to mediaservices scu. You can also live stream to Facebook and Youtube.

These services are built-in to Zoom and we cannot provide support for them outside of what the Zoom documents provide.


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